Community Affairs

The Community Affairs Committee is comprised of the following members:

Chair: Jenny Ritter

Commitee: Jolene Gretz, Linda Sigmund, Paula Lloyd, Kathleen Collier, Jason Riley, Patricia Buchanan

1. PURPOSE:

The Community Affairs Committee is chartered to enhance communications with the property owners, coordinate schedules for use of common property such as reserving the Clubhouse and Pavilion, and maintain the RHV Maintenance Inc. web site. The Committee will also monitor communications from property owners via email and messages left on the RHV Maintenance Inc. message line: 304-856-1159.

2. HOW DO I COMMUNICATE MY COMMENTS, QUESTIONS, OR CONCERNS TO RHV MAINTENANCE INC.?

If you wish to contact the Board, you should first contact your Section Director. A complete list of Directors by Section with contact information is available on this web site. If you prefer you can send an email message directly to our email address: RHVMINC@gmail.com. Finally, you can call the RHV Maintenance Inc. telephone message line at 304-856-1159 and leave a message. Regardless of which method you use to contact us, normally it will be your Section Director who will contact you with a response. However, depending on the issue you are addressing, the President, Vice President, Secretary, Treasurer, or the appropriate Committee Chairman may be the one contacting you.

3. HOW DO I RECEIVE EMAILS FROM RHV MAINTENANCE INC. INCLUDING SPECIAL ANNOUNCEMENTS AND UPCOMING MEETINGS AND EVENTS?

The Community Affairs Committee is compiling email addresses for property owners who would like to receive emails from RHV Maintenance Inc. that provide special announcements, meeting notices, special event notices, and other valuable information. To request to participate please send in a Contact Us form with your name and email address and a statement in the body of the message such as “I wish to participate in the email notification program.” or you can send an email to RHVMINC@GMAIL.COM and type “EMAIL NOTIFICATION REQUEST” in the Subject line. We will not use your email information for any other purpose nor will we share your contact information with any other person(s) or organizations. We will only send emails to people who have volunteered to participate. You may also “Unsubscribe” at any time through email, the message line, or a Contact Us form.

4. HOW DO I RESERVE THE CLUB HOUSE OR PAVILION?

Only Property Owners are allowed to reserve the Club House or Pavilion. A request must be sent via email to RHVMINC@gmail.com with the following information:

Purpose of event:

Point of Contact/Responsible Person(s)

Name:

Email:

Phone Number:

Reserving Clubhouse: Yes or No

Reserving Pavilion: Yes or No

Date of activity:

Start Time (Allowing time for set up):

End Time (Allowing time for clean up):

Date/Time when you are available to pick up key:

A person from the Community Affairs Committee will contact you with confirmation of availability and work out expectations and details for the use of the facility.

5. WHAT SHOULD I DO IF MY PHONE NUMBER, EMAIL, AND/OR BILLING ADDRESS CHANGES?

It is important the RHV Maintenance Inc. has the most current address and contact information for all property owners. We need this to send out notices in the mail for important activities such as the Annual Meeting and invoices for Maintenance Fees each year. Anytime your contact information (phone number, email, or billing address) changes you need to notify us as soon as possible. You can use the Contact Us form, send us an email, send us a letter or the US Postal Service change of address form, or call the message number.

6. WHAT SHOULD I DO IF I HAVE A CONTRACT TO SELL MY PROPERTY; IT IS SOLD AT A TAX SALE; OR IT IS FORECLOSED?

It is imperative that you, your realtor, or your settlement attorney contacts the RHV Maintenance Inc. Treasurer at least 10 days prior to the closing date. We have numerous actions we must take including collecting your Certificate of Membership, working with you and your settlement attorney to resolve any unpaid maintenance fees, prepare maintenance contracts for the new owner, and prepare a new Certificate of Membership for the new owner. You can use the Contact Us form, send us an email, send us a letter, or call the message number.